5
configured tasks
Across email
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Veterinary hospitals
Meet the pet before they walk through the door.
New clients register their pet, upload vaccine records and book the first exam. Your team opens a complete chart instead of a clipboard.
First visits start with ten minutes of paperwork.
New clients fill in forms in the waiting room while records from the previous vet are still missing. The exam starts late and repeat vaccines get ordered.
Today, by hand
- Paper registration at the front desk
- Requesting records after the visit
- Booking first exams by phone
With this system
- Pet and owner details before the visit
- Vaccine records uploaded in advance
What your customer experiences
In the order your customer sees it, on any phone, in your branding.
- 1
Meet the pet
Name, species, breed, age and sex.
- 2
Why they are coming
Wellness, new puppy or kitten, a concern, a second opinion or a dental check.
- 3
Records and booking
Upload records and book the first exam.
What happens automatically
Shorter check-ins and no retyping.
Clinical wording must be approved by your veterinarian.
Every registration
Immediately
Warm welcome email with what to bring, and a new-client brief to the front desk
Booking moment built in
Move the customer directly into a booked next step.
Thissystemdoesmorethancollectarequest.Thecustomercanchooseanavailableappointmentwithoutleavingtheintakeorwaitingforschedulingback-and-forth.
Scheduling is part of the workflow
The customer can reserve the next step while their request and business context are still connected.
The commercial path
Connected to the submission Booking built in
Customer reserves
Riverbend new patient exam
Google Calendar30-minute availability
The request and scheduled time stay connected
The business receives the customer’s context with the appointment, so the team can prepare before the conversation begins.
Preview bookings are simulated. Live scheduling requires the owner’s calendar connection.
What you get
In your inbox, every time
- Pet profile and reason for visit
- Uploaded records and previous clinic
- Owner contact details and booking
Where to share it
Use it yourself, or have us set it up
The blueprint is yours to customize. Prefer a hand? A specialist builds it with your branding, wording and connections, then walks you through it.
- Your business name, branding and photos
- Questions and wording for your services
- Customer emails and texts written in your voice
- Owner and team alerts
- Test submissions and a walkthrough
Make it yours
$99 USDone-time setup fee
Checking whether your Aura plan changes today's total…
Your system, ready in 48 hours.Or your setup fee back. In full.With Aura setup. See the 48-hour guarantee and terms.
Share your website or brand materials. An Aura-approved specialist will customize this blueprint for you, including:
- Your branding, images, and questions.
- Your workflows, including who gets notified by email or text and when.
- Customer follow-ups and appointment reminders where needed.
We configure the setup around your preferences, using the features available on your Aura plan and the services you connect.
Approve temporary build access to continue.
Sign in or create a free account before checkout.
Your blueprint copy is free and unpublished until you choose to launch it. Aura setup is optional. Plan requirements and any subscription or usage fees apply when you run the system and are separate from the setup fee.
Our setup guarantee
Your system, ready in 48 hours.Or your setup fee back. In full.
Your system, branded for your business and ready for your review. If we miss the 48-hour deadline, you can claim a full refund of your setup fee.
100%
setup fee back
48-hour setup promise
The 48-hour clock starts after payment when you share your website or brand materials and grant build access. These are elapsed hours, including weekends. The promise is a setup ready for review; publishing follows your approval. We guide you through any account connections needed for live delivery. Request the setup-fee refund through Contact Support if we miss the deadline. Your AuraForms subscription and usage charges are separate.
Questions before you launch
Can clients register more than one pet?
Each submission registers one pet. Owners with several pets submit once per pet, or you can add a second pet section.
Start every relationship ready.
Use the blueprint yourself, or have Aura configure it with your exam calendar and records process.