Booking built in
Customer reserves
Showing: Property Address - First Name Last Name
Google Calendar20-minute availability
Shown when the saved customer condition is met
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PROPERTY SHOWING AUTOMATION
Also available in the Property Management Client & Resident Suite packageGive every prospective resident a property-specific experience, gather useful context, and route them to a showing, similar properties, or the right next step.
This blueprint is your starting point. Keep the design and make a few changes, or customize the questions, content, and workflows for your business.
Our setup guarantee
Your system, branded for your business and ready for your review. If we miss the 48-hour deadline, you can claim a full refund of your setup fee.
100%
setup fee back
48-hour setup promise
The 48-hour clock starts after payment when you share your website or brand materials and grant build access. These are elapsed hours, including weekends. The promise is a setup ready for review; publishing follows your approval. We guide you through any account connections needed for live delivery. Request the setup-fee refund through Contact Support if we miss the deadline. Your AuraForms subscription and usage charges are separate.
Thissystemdoesmorethancollectarequest.Thecustomercanchooseanavailableappointmentwithoutleavingtheintakeorwaitingforschedulingback-and-forth.
Scheduling is part of the workflow
The customer can reserve the next step while their request and business context are still connected.
The commercial path
Connected to the submissionCustomer reserves
Shown when the saved customer condition is met
The request and scheduled time stay connected
The business receives the customer’s context with the appointment, so the team can prepare before the conversation begins.
Preview bookings are simulated. Live scheduling requires the owner’s calendar connection.
System instructions
These instructions capture the intended customer experience, business context, and next-step workflow. Copy and adapt them, or add the complete system to your workspace above.
Property-specific interest, timing/feature fit routing, real showing booking, and a post-showing pulse.
One connected customer journey
AuraFormsguidestheexperiencebeforesubmit,keepsbookingconnectedtothecustomercontext,thencontinueswiththerightfollow-upaftersubmission.
Guides
Captures the answers and customer context
Books
Secures the appointment while intent is high
Continues
Runs the configured follow-up after submit
9
Automatic actions
Active in this starting system
3
Delivery channels
Email · Text message · Workspace priority
9
Messages and internal actions
6 customer messages · 2 team alerts · 1 workspace action
Nothing hidden behind “automation”
This is the system's starting automation. After activation, adjust the triggers, timing, recipients, and message copy to fit how your business actually works.
Property Address — details for First Name
AuraForms automation
Delivered automaticallyto Email Address
Hi First Name, Thanks for asking about Property Address (Monthly Rent/month, available Available Date). Property Highlights #if What would be most helpful right now? = "See available showing times"...
Why this matters
The customer gets a consistent answer without someone writing and sending it manually.
AuraForms
Automated customer follow-up
Why this matters
The next step reaches the customer on their phone while the request is still fresh.
New property interest: Property Address — First Name Last Name
AuraForms automation
Delivered automaticallyto Internal Alert Recipient
First Name Last Name · Mobile Number · Email Address Property: Property Address Desired move-in: Desired Move-In Date Occupants: Number of Occupants...
Why this matters
The right person receives the submission context and can respond without checking the dashboard all day.
Why this matters
Important submissions are separated from routine responses so the team knows where to focus first.
Your showing request for Property Address
AuraForms automation
Delivered automaticallyto Email Address
Hi First Name, Your requested time is being confirmed by Property Manager Name. Showing Booking Instructions Address: Property Address
Why this matters
The customer gets a consistent answer without someone writing and sending it manually.
Reminder: your showing at Property Address
AuraForms automation
Delivered automaticallyto Email Address
Hi First Name, this is a reminder about your showing at Property Address today. Reply if anything has changed.
Why this matters
The customer gets a consistent answer without someone writing and sending it manually.
Similar properties for First Name
AuraForms automation
Delivered automaticallyto Email Address
Hi First Name, Property Manager Name will send a short list of similar available properties matching your requirements shortly.
Why this matters
The customer gets a consistent answer without someone writing and sending it manually.
Direct contact requested: First Name Last Name
AuraForms automation
Delivered automaticallyto Internal Alert Recipient
First Name Last Name asked to speak with Property Manager Name directly about Property Address. Preferred contact: Preferred way for Danielle to follow up?...
Why this matters
The right person receives the submission context and can respond without checking the dashboard all day.
How did Property Address feel, First Name?
AuraForms automation
Delivered automaticallyto Email Address
Hi First Name, now that you've had a chance to see Property Address, we would love a quick pulse on how it felt.
Why this matters
The customer gets a consistent answer without someone writing and sending it manually.
The result
AuraForms watches, decides, sends, and remembers—so the business can respond consistently without adding another manual process.
Prospective-resident property interest, showing scheduling, and property-specific follow-up
Prospective residents ask about a specific address, but most inquiry forms do not reflect the property, its availability, or what the person actually needs next.
Property details and availability are currently explained by phone, text, or email. Showing times are currently coordinated manually. Actual time saved depends on inquiry volume and the current process.
Illustrative estimate based on the manual steps this system can replace. Actual time saved depends on inquiry volume, configuration, and the property manager’s current process.
Customer journey
The prospect sees the property image, address, rent, availability, bedrooms, bathrooms, and highlights.
At arrival
The prospect shares move-in timing, occupants, lease term, parking, and pet needs.
After the welcome
The experience asks whether the timing and must-have features match, and routes accordingly.
Before the next step
The prospect books a real showing time, requests similar properties, asks for information, or requests direct contact.
Immediately after fit check
Post at the property or in the lobby for walk-up interest.
Share the published AuraForms property URL per listing.
Professional customization
Questions
Preview the complete showing journey, add it to your workspace, or have a specialist configure it around your listings.
Walk through the finished setup with your specialist. Check your branding, messages and next steps before you approve publishing.
Have a question once you’re using your setup? Open Contact Support in your workspace. Send the details to our team and get a reply by email.
Place the experience on the listing page.
Use the link in email, SMS, and listing-site replies.
Replace the property defaults and imagery, review the launch checklist, and publish a new property-specific showing experience.
Only after a Google Calendar or Cal.com connection is configured for the property. Otherwise it honestly requests preferred availability for the team to confirm.
No. It focuses on the property, availability, timing, occupancy capacity, and the prospect’s requested next step, not on eligibility decisions.
Yes. Duplicate the system, update the property defaults, review the checklist, and publish the new listing link.
